Job Description

Location: New York

Employment Type: Contract (3–6 months)

Compensation: $90,000–$120,000 + overtime eligible

We are seeking a polished, high-performing Executive Assistant to support a dynamic team. This is an exciting opportunity for someone who thrives in a fast-paced investment environment and is eager to provide high-level support to senior professionals across multiple teams.

This role is perfect for a highly organized, proactive, and detail-oriented EA who can juggle complex calendars, anticipate needs, and build relationships with both internal stakeholders and external partners.

What You’ll Do:

• Provide administrative support to ~10 investment professionals across two teams
• Coordinate a high volume of internal and external meetings with precision
• Build and maintain strong relationships with broker sales teams to optimize meeting schedules
• Own calendar management: screen for conflicts, flag priorities, prep teams for upcoming engagements
• Handle travel logistics including flights, hotels, and ground transportation
• Process expense reports quickly and accurately
• Track and log meeting outcomes and notes in internal systems
• Organize research materials: earnings reports, models, presentations, etc.
• Support onboarding and training logistics for new hires
• Participate in weekly team meetings and business updates
• Grow into a foundational support partner with a working knowledge of sectors such as tech, consumer, energy, media, and more

What We’re Looking For:

• 3–5+ years of EA or administrative experience , ideally in financial services (equities/investment exposure a plus)
• Bachelor’s degree
• Advanced skills in Microsoft Office, especially Outlook, Excel, Word, and PowerPoint
• Clear communicator with excellent grammar and written skills
• Discreet, dependable, and mature—able to handle sensitive information with care
• A genuine interest in growing within a collaborative, high-performing team
• Comfortable interacting with senior executives and cross-functional teams
• Experience booking complex travel, managing competing priorities, and keeping things running smoothly behind the scenes

Why Apply?

• Join a high-impact investment team at the top of their game
• Work in a fast-paced, intellectually rigorous environment where your contributions are noticed
• Gain exposure to financial markets, portfolio management, and cross-sector investing
• Short-term contract with competitive pay and overtime—ideal for career EAs or those looking to break into high-level finance
• Flexible on contract timeline and open to different types of top-tier candidates

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