Job Description

ABOUT AD POPULUM: Ad Populum aligns corporate strategy and fosters growth across its diverse portfolio of legendary brands, including: NECA , the industry leader in pop culture action figures and collectibles, Rubies , the #1 costumes company in the world, Enesco , known for Department 56, a top purveyor of holiday décor, Kidrobot , a globally recognized, premier creator of limited edition art toys, plush and lifestyle accessories, WizKids , a top producer of miniatures and award winning table top games worldwide, JEI , the creators of American icons such as the Chia Pet and Clapper, ExKaliber , an esteemed collective of Amazon brands that ranks among the top 150 Amazon sellers globally, Graceland , Rock n Roll’s top destination and #1 music attraction in the world, Smiffys , a leading global innovator in fancy dress, Halloween and Carnival manufacturing since 1894, and Party City , the global leader in the celebrations industry helping tens of millions of people create unforgettable memories.

Rubies: Rubies II LLC is the world's largest designer, manufacturer and distributor of Halloween costumes and accessories. We offer a vast selection of products that extends well beyond Halloween, helping people around the world celebrate holidays and special occasions from Easter to Mardi Gras, St. Patrick's Day to Christmas, New Year's Eve to bachelorette parties and everything in between. With costumes and accessories from the hottest licensed properties and our stellar in-house design team, we offer something for everyone in the family... even your pets! With our finger on the pulse of pop culture, our license portfolio includes collections from movies and TV shows like Batman, Beetlejuice, Wizard of Oz, Game of Thrones, Five Nights at Freddy's, Jurassic World, and Baby Shark, and iconic characters like Superman, Barbie, Wednesday Addams, Chucky, Wonder Woman, Garfield, Teenage Mutant Ninja Turtles, and many more.

Overview:

We are seeking a highly organized and detail-oriented National Sales Data Integration Associate to support the accuracy and upkeep of product information within our internal systems. This role is ideal for someone looking to begin a career in business operations, retail systems, or sales support. You’ll play a critical role in product setup, data validation, and UPC generation, while also assisting the National Sales Project Manager with cross-functional coordination, project tracking, and process documentation.

Responsibilities:

• Enter and update product data (e.g., SKUs, UPCs, item descriptions/ details, pricing) in Sage X3 and TrueCommerce platforms
• Generate and assign UPC codes for new products; ensure accuracy and consistency in product setup
• Perform regular data audits to identify and resolve inconsistencies or incomplete records
• Maintain organized documentation of product changes, processes, and system entries
• Collaborate with cross-functional teams to collect missing data or clarify setup needs
• Assist with reporting tasks (e.g., pulling basic data exports, formatting Excel reports)
• Support the Retail Project Manager with administrative work, project timelines, and maintenance of shared trackers
• Participate in internal meetings to take notes, follow up on action items, and help keep teams aligned
• Assist with system testing or data cleanup efforts as needed to support broader process improvements

Competencies:

• High School Diploma
• Internship or experience in a retail, supply chain, or business operations environment, preferred
• Strong attention to detail and commitment to data accuracy
• Comfort with Microsoft Excel (filters, formulas, VLOOKUP, basic formatting)
• Ability to manage multiple tasks and stay organized in a fast-paced environment
• Strong communication skills and willingness to collaborate across departments
• Eagerness to learn new systems (training provided on Sage X3, PLM, TrueCommerce)
• Familiarity with ERP systems (e.g., Sage X3), PLM platforms, or EDI tools (e.g., TrueCommerce), preferred
• Must be able to commute to the Westbury, NY office.

Rubies II Offers:

• Competitive salary and benefits package
• Opportunities for professional growth and development
• Collaborative and supportive work environment

The hiring range for this position based onsite in Westbury, New York is $50,000.00 - $55,000.00 per year.

Rubies II is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identify, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law.

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