Recruiter / Executive Assistant Job at Career Group, Campbell, CA

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  • Career Group
  • Campbell, CA

Job Description

A high-growth fintech company based in the South Bay is seeking a proactive and detail-oriented Recruiter / Executive Assistant to join its dynamic team. This dual-role position will support internal recruiting efforts under the guidance of the Lead Recruiter, while also providing light executive support to leadership. The ideal candidate will bring 2+ years of experience within in-house recruiting and will demonstrate sound judgment, strong communication skills, and a polished, professional presence. This is a rare opportunity to be a trusted team member at a high growth organization that values collaboration and operational excellence.

***Please note this is an in-office role, Monday through Friday.

Key Responsibilities:

  • Support the Lead Recruiter in full-cycle hiring processes focusing on Engineering and technical talent, including sourcing, screening, scheduling, and onboarding
  • Proactively source candidates via LinkedIn, job boards, and referrals; maintain talent pipelines for current and future hiring needs
  • Conduct resume reviews and initial phone screens, assessing candidates for skill fit and culture alignment
  • Coordinate interview logistics across multiple time zones, including candidate communications and panel preparation
  • Draft and extend offer letters, assist with negotiations, and ensure a smooth transition from offer to onboarding
  • Maintain accurate candidate records while handling confidential information with utmost discretion
  • Provide light executive support, including managing calendars, scheduling internal and external meetings, and coordinating occasional travel for leadership
  • Liaise with cross-functional teams to streamline communication and ensure alignment across hiring and administrative processes
  • Proactively identify areas of need and offer support where appropriate, with little supervision

Qualifications:

  • Bachelor’s degree required
  • 2+ years of experience in internal recruiting roles, administrative support experience a plus, preferably in a fast-paced or high-growth environment
  • High emotional intelligence, professional judgment, and the ability to work with discretion
  • Meticulous attention to detail and strong organizational skills
  • Ability to prioritize competing demands while remaining calm under pressure
  • Strong written and verbal communication skills
  • High responsiveness via email and SMS
  • Proficiency with Google Workspace, LinkedIn, Slack, and applicant tracking systems (ATS); familiarity with tools such as Notion or Monday.com is a plus

Salary:

$100-$110k yr plus bonus/equity and benefits

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

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Job Tags

Monday to Friday,

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