Job Description

About us:

Headquartered in Vernon, CA, we are a premium full spectrum manufacturer and distributor of fine food products. Family owned and operated since 1977, our Company offers more than 4,000 products to a variety of customers in both the foodservice and retail channels. We are committed to providing the highest quality food products with an unrelenting commitment to fresh, nutritious ingredients and promotion of eco-friendly business practices.

Duties and Responsibilities:

Ensure benefits, payroll, and other aspects of the organization’s human resources infrastructure operate with both exceptional accuracy and a strong customer service orientation

Talent Acquisition & Retention

• Lead full cycle recruitment for hourly, salaried, non-exempt, and exempt positions
• Partner with local agencies and schools for workforce pipelines
• Manage and conduct employee onboarding and orientation programs

Employee Relations

• Serve as the primary contact for employee concerns, complaints, and conflict resolution
• Foster a positive and inclusive workplace culture
• Conduct investigations and ensure proper documentation
• Manage employee relations including but not limited to conflict resolution, performance reviews, disciplinary action, etc.
• Coordinate Termination of Employment Procedures and conduct exit interviews

Compliance & Labor Law

• Ensure compliance with federal, state, and local employment laws (e.g., OSHA, FLSA, FMLA, EEOC)
• Maintain all HR documentation and employee files accurately and confidentially
• Support internal and external audits
• Ensure other Legal responsibilities and Legal Postings Requirements in the workplace

Training & Development

• Identify training needs and coordinate development programs
• Support cross-training and skill-building for production staff
• Manage, coordinate, and implement the mandatory supervisor training as well as employee training in various subjects such as: Wage & Hour, Sexual Harassment Training, etc.

Performance & Compensation

• Coordinate performance review cycles
• Support merit review, promotions, and disciplinary actions
• Assist with compensation, benchmarking, and payroll coordination
• Participate in the employee performance review and facilitate employee disciplinary procedures
• Identify, report, and resolve workplace barriers to performance

Health, Safety, and Wellbeing

• Collaborate with EHS teams to promote a safe work environment
• Collaborate with the Safety Department to ensure compliance with all OSHA requirements.
• Administer and track leaves, workers’ comp, and return-to-work processes
• Manage company’s Worker’s Compensation by communicating with third-party carriers, employee, and managers/supervisors
• Manage, coordinate, track and monitor all Leave of Absences (FMLA) to ensure legal compliance as well as assisting employees with returning to work process

HR Metrics & Reporting

• Track key HR metrics (turnover, absenteeism, engagement)
• Provide regular reports to management for decision-making

Benefits Management

• Serve as a liaison between employees and brokers for plan vendors and third-party administrators
• Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records
• Manage daily benefits processing - handle enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, distributions, loans, hardships, and compliance testing
• Manage full-cycle benefits administration: Medical, Dental, Vision and AFLAC Benefits options. Oversees administration of all employee benefits from start to finish, including enrollment processing, eligibility changes and coverage terminations in the HRIS system and communication with carriers.
• Work closely with insurance carriers and insurance broker to facilitate annual open enrollment, cancellation, and COBRA process. Prepare memos to ensure facility wide communication. Attend meetings and prepare meeting summary.

Payroll

• Manage full-cycle multi-state payroll for exempt and non-exempt employees
• Complete payroll reports for record-keeping purposes and managerial review
• Reconcile payroll prior transmission and validate confirmed reports
• Ensure that payroll is processed accurately and timely
• Ensure payroll is following all applicable state and federal wage and hour laws
• Prepare and maintain accurate records and reports of payroll transactions
• Maintains employee confidence & protects operations by keeping HR information confidential
• Research & resolve problems, perform scheduled activities, and liaison with service providers
• Maintain quality service by following organization standards
• Manage the day-to-day efficient operation of the HR and Payroll Department
• Other duties as assigned

Qualifications and Experience:

• Associate’s or bachelor’s degree in Human Resources or related fields
• A minimum of five or more years of Human Resources Management experience required
• A minimum of five or more years of payroll processing experience required
• Excellent verbal and written communication skills
• Computer proficiency and technical aptitude with the ability to use Microsoft products, including Word, Excel, and Outlook; experience with HRIS and benefits databases
• Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including the ACA, ERISA, COBRA, FMLA, ADA, Section 125, workers' compensation, Medicare, OBRA, and Social Security and DOL requirements.
• ADP WFN and Assure Time Keeping System knowledge/experience preferred
• Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Strong ability to pay attention to detail and perform tasks accurately
• Ability to access, locate, and organize files and documents
• Ability to handle sensitive and confidential information
• Ability to work well with all levels of management
• Ability to demonstrate good common sense and sound judgment
• Ability to perform well in a fast-paced work environment
• Proficiency in MS Windows with MS Office Application (Word, Excel, Outlook)

Benefits Overview:

• Holiday Pay
• Paid Time Off
• Health Insurance
• Vision Insurance
• Dental Insurance
• Accident Insurance
• Life Insurance
• Flexible Spending Account (FSA)
• 401k

Job Tags

Similar Jobs